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Making the decision to invest in a new office phone system can be difficult. There are so many options available on the market, it can be hard to know where to start. In this article, we will walk you through 5 steps that will help you choose the right office phone system for your business. By following these steps, you will be able to find a phone system that meets your needs and budget!

Phone System Features

When you are looking for a new office phone system, it is important to consider the features that are important to you and your business. Here are five steps to help you choose the right system:

1. Consider Your Needs

The first step is to consider your needs. What do you need the phone system to do? Do you need conference calling capabilities? VoIP? Auto-attendant? The more features you need, the more expensive the system will be.

2. Choose a Platform

Next, decide what platform you want. If you are using an existing phone network, then you will likely want a PBX or keystone system. If you are starting from scratch, then go with VoIP.

3. Establish Your Budget

Once you know what features you need and which platform you want, establish a budget. Office phone systems can be expensive, so it is important to set limits.

4. Consider the Size of Your Business

The size of your business will also play into your decision. If you are a small business with few employees, then a keystone system or VoIP may be right for you. If you have a larger company with more employees, then you will need a PBX system.

5. Research Options

Now that you know what needs to be considered when choosing an office phone system, it’s time to do some research. Look at different providers and read reviews. Ask for quotes and compare prices. Once you have chosen a system, be sure to schedule a training session to learn how to use it.

The Cost Of Your Office Phone System

One of the most important factors to consider when choosing your next office phone system is the cost. Systems can vary in price, so it’s important to find one that fits within your budget.

There are a few things you’ll need to consider when calculating the cost of a new office phone system:

  • The initial cost of the system
  • Monthly service fees
  • Additional features and services you may need
  • Installation or setup fees

When comparing prices, be sure to ask about additional costs such as shipping and handling, taxes, and any other associated fees. Also, make sure you understand what’s included in each monthly service fee. Some providers charge for extra features like voicemail or conferencing, while others include them in the basic fee.

Examine The Business Location 

One of the first things you need to do when choosing an office phone system examines your business location. You need to consider what type of infrastructure is available and what type of phone service is already in place. If you are in a rural area, for example, you may not have access to high-speed internet or cable TV, so you would need to choose a phone system that works with a traditional landline telephone line.

If you are in a more urban area, you have more options for phone service providers and may be able to choose a VoIP phone system that uses the internet to make calls. You also need to consider the type of office building you are in. A traditional office building will likely have wiring installed that can support a telephone system, but if you are in a rented space or home office, you may need to install some cabling.

Phone System Security Is A Top Priority

Office phone system security is a top priority for office managers and administrators. With so many phones deployed at desktops, workstations, and conference rooms, the last thing you want is to have your customer or employee data compromised by hackers. The best way to protect yourself from having sensitive information stolen from your system is with an Office Phone System that has built-in features like multi-factor authentication, end-to-end encryption, IP address blocking, and SSL (Secure Sockets Layer) encryption. These are just a few of the most important Office Phone System Security Features available today:

Communication That’s Reliable

Office phone service is so much more than just phones. Today’s business communications are inextricably linked to productivity, customer relationships, and the bottom line. In an increasingly mobile-first world, your office phone system plays a vital role in how customers perceive your brand and whether or not they choose to do business with you. Office phone systems come in all shapes and sizes – from traditional PBX (private branch exchange) telephone networks to cloud-based VoIP (voice over internet protocol) solutions, each with its own unique features and benefits that can help grow your business while meeting budget requirements. The right office phone system for one company may not be the best fit for another organization – there are many factors that determine what will suit your business needs and requirements. Office phone systems are an important part of your company’s infrastructure – the foundation that supports all other communication methods, voice, email, and text messaging. Office phones connect you to customers when they call in for help or support, keep employees connected with one another throughout the day via conference calls, voicemail messages, and other forms of collaboration tools such as group chat capabilities (via softphone clients).

Your office phone system is an integral part of your company’s success, and it can be difficult to find one that fits all of your needs. That’s why we take the time to get to know you and learn about what your business needs in a phone system before recommending anything. We want you to invest money into something that will help grow your company for years down the road, not just provide short-term relief from frustrations with poor quality service or features. If this sounds like something you need — call us today! Quick-Tel. Inc. has been helping offices improve their communications so we’ve got plenty of experience getting everything set up right for everyone involved at every step along the way.

Do You Need an Office Phone System You Can Trust?

Building a new office? Need to add a new station? Relocating? Contact Quick-Tel for any type of data cabling needs for your phone or business network, we can do it all.      Based on decades of experience, we use only the very best products in the industry that we can personally guarantee. We use Nortel, Panasonic, Vodavi, and Toshiba phone systems. We strive to fully understand your business needs and project requirements before getting to work, to ensure the best possible results.  We don’t use cheaply made or poor-quality equipment for your telecommunications project. Contact us to schedule a free on-site consultation, ask a question about your next telecom project, or find out more about how we can help your business communicate better.

Telecommunications Provider in Ontario & Victorville, California, Data & Voice Cabling, Telecom Maintenance & Repair